7 Powerful Pipedrive Apps Your Sales Team Will Love

Sales teams often waste time on repetitive tasks like manual data entry and CRM updates. These seven Pipedrive apps streamline workflows, automate processes, and help your team close deals faster. From WhatsApp integration to LinkedIn syncing, these tools improve communication, lead tracking, and outreach.

Key Apps:

1. TimelinesAI: Automates WhatsApp messaging, syncs chats with Pipedrive, and uses AI for personalized follow-ups.
2. LinkPort: Imports LinkedIn contacts into Pipedrive with one click, saving hours of manual work.
3. CloudTalk: Integrates call center features like call logging, analytics, and dialers directly into Pipedrive.
4. Outfunnel: Connects email marketing tools to Pipedrive, syncing campaigns and tracking engagement.
5. Surfe: Links LinkedIn and Pipedrive, adding contacts and syncing conversations in real time.
6. Leadfeeder: Identifies website visitors and adds them as leads in Pipedrive, complete with engagement data.
7. Kixie: Offers click-to-call, SMS, and local dialing, with automatic logging in Pipedrive.

Quick Comparison:

These apps help you save time, improve communication, and focus on closing deals. Whether your team relies on WhatsApp, LinkedIn, email, or calls, there’s a tool here to fit your workflow.

1. TimelinesAI – WhatsApp Messaging, Automation, and AI for Sales Teams

TimelinesAI simplifies the way sales teams handle WhatsApp messaging by seamlessly integrating it with Pipedrive. With its shared WhatsApp inbox, teams can easily sync chats with deals, contacts, and organizations. This setup allows multiple sales reps to collaborate efficiently on incoming messages, ensuring nothing slips through the cracks.

The platform’s no-code Workflow Builder makes automation a breeze. You can set up messaging sequences triggered by specific changes in deal stages or pipelines. For instance, if a prospect moves from “qualified lead” to “proposal sent”, TimelinesAI can automatically send a tailored follow-up message. On the CRM Integration plan, users get up to 1,000 automated actions per month, with scalability up to 3,000 actions for teams managing higher volumes.

With ChatGPT Agents, TimelinesAI takes personalization to the next level. The AI uses CRM data to craft follow-ups that feel tailored and on-brand – whether you’re confirming a demo, revisiting pricing discussions, or following up after sending a proposal.

TimelinesAI is particularly useful for sales teams targeting mobile-first prospects. Its intuitive Pipedrive integration not only simplifies communication but also speeds up the sales process. Up next, learn how LinkPort can make your pipeline even more efficient.

2. LinkPort

LinkPort makes LinkedIn prospecting a breeze by cutting out the repetitive task of copying and pasting. This free Chrome extension syncs directly with your Pipedrive account, letting you import LinkedIn contacts with just one click.

It works smoothly with both regular LinkedIn profiles and LinkedIn Sales Navigator, automatically pulling in key prospect details like names, job titles, company info, email addresses, phone numbers, and LinkedIn URLs. The data is then mapped to both standard and custom fields in Pipedrive, giving you flexibility in organizing your CRM.

What really sets LinkPort apart is its focus on data accuracy. It flags duplicate entries and enhances records with verified emails and phone numbers, ensuring your contact information is reliable. Plus, it fills in missing details to create more complete profiles for your prospects.

The time savings are impressive. By eliminating the constant back-and-forth between LinkedIn and Pipedrive, LinkPort can save up to two hours a day – or ten hours a week. All you need to do is install the Chrome extension, link it to Pipedrive, and hit “Add to Pipedrive.”

One thing to note is that LinkPort imports all LinkedIn contacts, regardless of their sales readiness. This means you’ll need to qualify leads after they’ve been added, rather than filtering them beforehand. But for teams looking to quickly build a large prospect database, this can actually be an advantage.

Since LinkPort is completely free, it’s a no-brainer for sales teams, especially those just starting to ramp up their LinkedIn prospecting efforts.

Once your LinkedIn contacts are seamlessly integrated into Pipedrive, you can further enhance your sales process with tools like CloudTalk for call center analytics.

3. CloudTalk

CloudTalk brings professional call center features straight into Pipedrive, making it easier for your sales team to handle calls and manage contacts without jumping between platforms. This VoIP integration allows users to make calls, send SMS messages, and access contact details directly from the CRM, streamlining workflows and boosting efficiency alongside other top Pipedrive apps.

One of CloudTalk’s standout features is its two-way synchronization. Call details like duration, outcomes, tags, and notes are automatically logged into the correct Pipedrive records. This automation minimizes duplicate entries and reduces the risk of human error.

CloudTalk also excels in driving outreach efficiency with its Power Dialer and Parallel Dialer tools. The Power Dialer helps agents connect with three times more prospects daily by automatically dialing through contact lists, while the Parallel Dialer can call up to 10 numbers at once for maximum productivity. When an inbound call comes through, CloudTalk’s CTI (Computer Telephony Integration) instantly opens the contact’s Pipedrive profile or most recent deal, giving your team the context they need before answering.

Another key feature is Conversation Intelligence, which records, transcribes, and analyzes calls. These AI-powered insights are synced directly with Pipedrive, saving sales teams up to 80% of their time on follow-ups and manual data analysis.

CloudTalk delivers measurable results, including a 255% increase in daily calls and 42% shorter wait times for prospects. With over 3,440 customers and support for more than 137 international numbers, it’s a great choice for teams with a global presence.

Setting up CloudTalk is straightforward but requires Admin permissions on both platforms and an active CloudTalk Essential or Expert plan. After integration, you can configure call logging and automation rules, deciding which types of calls – like inbound, outbound, missed calls, or voicemails – should be logged and from which numbers. For teams running outbound campaigns, CloudTalk allows audience lists to be imported directly from Pipedrive, with call dispositions mapped to Pipedrive Activity Types for precise tracking.

CloudTalk’s seamless integration ensures that campaign data flows naturally back into your CRM, making follow-ups and analysis effortless. With over 600 installs on the Pipedrive Marketplace and a solid 4.0-star rating, it’s clear that CloudTalk has become a trusted tool for sales teams aiming to elevate their calling operations.

Next, Outfunnel takes center stage, focusing on marketing automation within the Pipedrive ecosystem.

4. Outfunnel

Outfunnel connects your email marketing tools with Pipedrive, creating a smooth flow of data between marketing campaigns and sales activities. This integration ensures your team has complete visibility into how prospects interact with your brand – from the initial contact all the way to closing a deal.

One of Outfunnel’s standout features is its two-way contact synchronization. It automatically updates contact details between Pipedrive and popular email marketing platforms like Mailchimp, ActiveCampaign, and HubSpot. For example, if a lead’s status changes in Pipedrive, Outfunnel instantly updates your email tool to keep your messaging relevant and on point.

Another key feature is its web tracking and engagement scoring. Outfunnel tracks prospect behavior on your website – like page visits, content downloads, and time spent on specific pages – and sends this data directly to Pipedrive. This allows your sales team to easily identify high-interest prospects and focus their outreach where it matters most.

Outfunnel also integrates seamlessly with ecommerce platforms. It tracks customer purchases and automatically updates deal values in Pipedrive, giving you a sales pipeline that reflects actual revenue.

For startups and smaller businesses, Outfunnel’s pricing model is particularly appealing. You only pay for active contacts – those who engage with your campaigns. Here’s a breakdown of the plans:

• Basic Plan: $29/month for up to 100 active contacts. Includes core features like contact synchronization, engagement tracking, and lead scoring.
• Professional Plan: $99/month for up to 1,000 active contacts. Adds advanced data synchronization, ecommerce tracking, and deal field mapping.
• Scale Plan: $299/month (billed annually) for 15,000+ active contacts. Includes custom connectors and advanced capabilities for larger organizations.

Outfunnel has earned high praise from users, boasting a 4.9 out of 5 rating on both Capterra and GetApp, based on 43 reviews. Stephanie Hood from The CMO highlighted its value:

“Pricing for Outfunnel is competitive when compared to other tools, often falling in the mid-range. It offers a clear value proposition based on the depth of CRM integration and marketing automation capabilities.”

Additional perks include flexible upgrades and downgrades, 50% discounts for non-profits and early-stage startups, and a 14-day free trial – no credit card required.

Next, we’ll look at how Surfe takes CRM efficiency to the next level by integrating LinkedIn directly with Pipedrive, offering a fresh approach to managing prospects.

5. Surfe

Surfe bridges LinkedIn and Pipedrive, making prospect management smoother and more efficient. Instead of toggling between platforms, your team can handle prospects, enhance data, and monitor conversations – all directly within LinkedIn. This integration keeps the focus on selling, not on repetitive admin tasks.

One of Surfe’s standout features is its one-click contact addition, which eliminates manual data entry. With just a click, sales reps can add LinkedIn profiles to Pipedrive, automatically pulling in company details, job titles, and contact information. This feature has proven to be a game-changer for outbound lead generation. For example, it played a critical role in the growth of Bolt Businesses in the UK.

Surfe also leverages multiple enrichment providers to achieve an impressive 93% contact find rate. Joy Boublil, Amazon’s Early Stage Strategy Lead, highlighted this capability:

“By using Surfe’s waterfall enrichment, we went to an average find rate of 90% on contact data”.

The integration goes further by displaying essential CRM data – like contact ownership, deal stages, past interactions, and notes – right on LinkedIn profiles. This allows sales reps to engage in more meaningful and informed conversations without constantly switching back to Pipedrive.

Another key feature is conversation syncing, which automatically records LinkedIn messages and interactions in Pipedrive. Over the past year, Surfe has synced more than 450,000 conversations, ensuring no important communication slips through the cracks. Additionally, reps can save personalized message templates and track their reply rates, helping them fine-tune their outreach strategies.

Surfe also provides job change alerts, notifying users when a contact changes roles. This opens up opportunities to reconnect and explore new business possibilities.

Pricing Plans

Surfe offers three tiers to fit different needs:

Surfe has become an indispensable tool for many businesses. It’s credited with sourcing 80% of new contacts and saving sales reps an average of 15 hours per month, resulting in a 142% increase in demo bookings.

Up next, explore how Leadfeeder turns website visitors into qualified leads.

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6. Leadfeeder

Leadfeeder turns your website visitors into potential leads by linking IP addresses to company databases and automatically adding qualified prospects to Pipedrive.

The platform doesn’t just stop at identifying visitors – it tracks their IP addresses and matches them to company information, offering a clear picture of which businesses are interacting with your site. Once identified, Leadfeeder creates new leads in Pipedrive, complete with company details and browsing activity.

Its visitor tracking feature goes beyond standard analytics by showing exactly which pages prospects viewed, how long they stayed, and what content caught their attention. This information syncs directly with Pipedrive, giving sales teams the ability to personalize their outreach based on real engagement. For instance, if someone spends a lot of time on key pages, it’s a strong signal of genuine interest.

Leadfeeder also includes a lead scoring tool to help prioritize prospects. Leads with higher scores – based on their engagement and fit – are flagged for immediate follow-up, while others can be nurtured over time.

The integration process is smooth. New leads are automatically added with pre-filled company details, and returning visitors update existing records, making follow-ups more efficient and precise.

Up next, see how Kixie enhances sales engagement with its integrated calling and messaging tools.

7. Kixie

Kixie brings click-to-call, SMS, and local dialing functionality directly into Pipedrive, allowing sales reps to make calls without jumping between apps. Even better, all communications are automatically logged, so nothing falls through the cracks.

One standout feature is local presence dialing, which displays a local area code to prospects, increasing the chances they’ll pick up. For example, if you’re calling someone in Chicago from New York, Kixie will show a Chicago number on their caller ID. This makes the call feel more personal and trustworthy, improving connection rates and engagement.

Automatic call logging ensures that every detail – call duration, outcomes, and notes – gets recorded in Pipedrive. Conversations are linked to the right deal or contact record, creating a complete communication history that’s accessible to the entire sales team. This is particularly helpful when deals shift between team members, as it eliminates the risk of losing context.

Kixie also supports SMS messaging directly from Pipedrive, syncing texts alongside calls and emails. This unified communication setup allows sales teams to choose the best way to reach prospects while keeping everything neatly organized in one place.

For managers, call analytics and reporting tools integrate smoothly with Pipedrive’s dashboard. Metrics like call volume, connection rates, and conversation outcomes are easy to track without exporting data or switching platforms. These insights help managers identify coaching opportunities and refine strategies for different deal types.

Getting started with Kixie is straightforward. It connects to Pipedrive quickly, allowing reps to begin calling right away using either existing numbers or new ones. The platform works seamlessly on both desktop and mobile devices, giving teams the flexibility to make calls from anywhere.

Kixie’s pricing scales with your team’s needs. Smaller teams can start with basic calling features, while larger organizations can unlock advanced options like analytics, call recording, and collaboration tools. This flexibility makes Kixie a great fit for both small businesses and enterprise-level operations.

For a side-by-side comparison of Kixie’s features and pricing with other top apps, check out our comprehensive table.

App Comparison Table

Here’s a side-by-side look at the key features and integration capabilities of each app, helping you decide which fits your team’s needs.

TimelinesAI stands out with its two-way sync that logs WhatsApp conversations and triggers automated workflows. For LinkedIn users, LinkPort simplifies lead imports, while Surfe allows real-time updates to deals and contacts directly from LinkedIn. CloudTalk and Kixie cater to teams focused on call management, with Kixie also offering SMS capabilities.

TimelinesAI goes a step further with automation, enabling messages to be sent automatically when deal stages or contact details change. Its ChatGPT Agents even craft contextual follow-ups using CRM data. Outfunnel, on the other hand, bridges marketing and sales by syncing email campaigns, tracking website visits, and scoring leads. While other tools aim to streamline manual tasks, TimelinesAI combines automation with detailed logging.

One notable feature of TimelinesAI is its transparent pricing, starting at $20 per seat per month (billed annually). The CRM Integration plan includes 1,000 workflow actions monthly, with higher tiers offering features like shared inboxes and increased automation capacity.

Choosing the right app depends on how your team communicates with prospects. If WhatsApp is your go-to channel, TimelinesAI offers a well-rounded solution. For phone-based outreach, CloudTalk or Kixie deliver excellent call management options. LinkedIn users might prefer LinkPort for easy lead import or Surfe for seamless CRM updates.

Smaller teams may appreciate simpler setups and upfront pricing, while larger organizations often need enterprise-level features. For instance, TimelinesAI’s Business plan supports unlimited WhatsApp numbers and offers tailored options for enterprise teams, whereas other apps typically require direct discussions for custom pricing.

To get the most out of these tools, align their strengths with your workflow. For example, use TimelinesAI to manage WhatsApp outreach and Kixie for phone calls, ensuring all interactions are logged within Pipedrive.

Conclusion

Each of these apps is designed to simplify specific parts of your sales workflow, making tasks like communication and lead tracking easier and more efficient.

TimelinesAI brings WhatsApp directly into your CRM, offering automated messaging and a shared inbox for $20 per seat (annual billing). For LinkedIn prospecting, LinkPort and Surfe make updating your CRM nearly effortless. If your team relies on phone calls, Kixie handles call logging, SMS integration, and local presence dialing, while CloudTalk offers a full suite of call center tools. Outfunnel connects marketing campaigns with sales data, and Leadfeeder ensures you don’t lose website visitors by identifying them before they leave.

Choose the app that aligns with your team’s communication style. WhatsApp users will appreciate the automation and shared inbox features of TimelinesAI. If you’re tired of manually copying LinkedIn profiles into Pipedrive, LinkPort can save you hours. And for capturing website leads before they disappear, Leadfeeder has you covered.

Check out these apps on the Pipedrive Marketplace, take advantage of free trials, and step up your sales game today.

FAQs

How can these Pipedrive apps boost sales team productivity?

These Pipedrive apps are built to streamline your workflow, cut down on repetitive tasks, and improve team communication. Take TimelinesAI, for example – it integrates WhatsApp messaging directly into Pipedrive. This means sales teams can easily connect with leads and clients without switching platforms, while AI steps in to help with follow-ups.

Another standout is Leadfeeder, which identifies website visitors automatically and feeds warm leads straight into Pipedrive. This eliminates the need for manual prospecting. By saving time, simplifying lead management, and improving communication, these tools help sales teams close deals faster and operate more efficiently.

How does TimelinesAI’s WhatsApp integration improve sales communication?

TimelinesAI’s WhatsApp integration simplifies sales communication by providing a shared WhatsApp inbox that your entire team can access. This ensures smooth collaboration while automatically logging chats to deals, contacts, and organizations in Pipedrive. The result? Less time spent on manual updates and greater accuracy in your records.

AI-powered tools, like ChatGPT-generated follow-ups and context-aware replies, help your team respond more quickly and efficiently. Best of all, the setup is hassle-free – no WABA account required – so your team can get started immediately.

Can these apps work together to streamline my sales process in Pipedrive?

Yes, these apps can work together effortlessly to simplify your sales workflow within Pipedrive. By integrating tools like TimelinesAI for managing WhatsApp conversations, Leadfeeder to identify website visitors, and LinkPort to quickly import LinkedIn leads, you can eliminate time-consuming tasks like lead engagement, data entry, and follow-ups.

With Pipedrive’s automation features, these apps can help you streamline operations, improve team collaboration, and boost overall sales productivity. This means your sales team can spend more time building meaningful connections and closing deals, while relying less on manual work.

Josh Hoffman Senior Project Manager

Josh Hoffman loves exploring new ideas in project management and software workflows, sharing insights and practical tips to help teams work smarter and achieve results.

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